Email Archiving and Management- helpful information
Three main reasons for email management
Archiving for Legal Discovery- Email is as likely to be requested for legal discovery, as are paper-based records. Companies that aren’t prepared to respond to an email discovery request risk facing high costs. Your company needs the tools to ensure these requests can quickly be found and presented to keep you protected.
Archiving for Email Storage Management- Email data is one of the main culprits of exploding data backup and storage requirements. As email volume and attachment sizes continue to grow this problem will continue to increase, placing an even greater burden IT resources. Email archiving solutions dramatically reduce the burden on email servers by securely storing a copy of all email. It can easily enforce strict mailbox size limits, while giving end-users complete access to all data, even after it’s deleted from the server.
Archiving for productivity -Research shows that employees spend up to an hour every day storing or deleting emails. An archiving solution can significantly reduce this time investment, by maintaining a copy of every email in the archives for future use. With its comprehensive search functionality, and an easy-to-use interface you can provide end-users instant access to years’ worth of email.
Business benefits can include:
- Ensures compliance with legislative and corporate requirements for holding onto email records and provides efficient discovery to email records in court cases, disputes and other matters
- Greatly reduces storage space for emails and protects one of your most valuable assets
- Email management is a key part of any organisation's knowledge management strategy. It unlocks the knowledge that is trapped in emails making information accessible in a safe and secure manner
- Enhances communications and automates services within and outside the organisation
- Links emails to projects they are related to, providing access to project knowledge that is held in emails
- Guarantees that emails cannot be altered once they have been archived
- Increased email server scalability, reliability and recovery
- Gives you easy, fast and secured access to archived email contents and attachments
- Allows you to manage your growing volume of emails Increased employee and administrator productivity
- Ability to search the entire company's email message archive
- Staff and management save time and money managing personal and corporate inboxes
Note- there is a range of email archiving solutions available, it is important to understand clearly what you expect from a email archiving solution, evaluate your short list, and view demonstrations before making your decision.
IT Directory- use our directory to find Email Archiving and Email Management specialist companies in your area. Coving Australia Wide- Sydney, Melbourne, Brisbane, Canberra, Perth, Darwin, Adelaide.